I am a Treasurer
++ Becoming Treasurer for the Computer Science club only recently, I + learned a decent bit about event planning from the perspective of a + funds person. I think going through the motions helped increase my + confidence in the role. For our event's catering order, I oversaw the + major stages of ordering, communicating with the vendor, and picking + up the food (with the appreciated assistance from some extra pairs of + hands! 😁). +
++ We knew our choice of vendor for quite a while. When ordering, I + worked with our Club's President to make some selections. I had and + stayed below a target total. Communication with the vendor began + immediately after ordering. I really enjoyed communicating our + circumstances as an organization, our funding status, and both asking + and answering questions. For example, we did not know if we had the + requisitioned funds available to us. I communicated the uncertainty + with the vendor, and I would like to imagine the vendor enjoyed + staying in the loop. I genuinely did not want to sully our + customer-client relationship. Eventually, I went directly to our + University's organizational funds management office and confirmed the + funds availability to us. We made our payment, grabbed our food, and I + call all that a success! +
+Problems and Solutions
++ Another vendor, from whom we have ordered before, gave us a hard time. + Previously, after ordering online with them, we went to pick up the + order only for us to hear, "we didn't receive your order". Of course, + we cannot blame the worker for this. Their responsibility does not + include making sure the online point-of-sale/ordering tools work. I + also cannot in confidence conclude any intentionality in the + misgivings we experienced. +
++ For this year's Duck Day, our Club President placed an order through + the vendor's website, but, having a bad experience with them + previously, they also tried to call and confirm the order. + They didn't answer the phone. In fact, on Duck Day, we called + seven (7) times with no answer. My much needed help and I drove to the + place and asked about our order. + They didn't receive the order. I did not fault the worker for + this happening. Luckily, the worker quickly put together our order + since the food prepares easily (and is eaten even more easily! 😋). +
++ I had a great time helping make sure this event went together and went + off with relatively no issues. When an issue did come up, like when + one of our vendor's ordering system didn't work, we addressed it. +
++ Thank you to everyone for coming together and bringing their + happiness! +
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